Retainage & Release
No More Manual Retainage Calculations
APARBooks automates retainage across all invoice formats, applying the correct percentages to each cost item without the manual math. Save time, reduce errors, and keep every draw accurate and audit-ready.
Set Retainage Once
Automatically apply and track retainage, eliminating manual work and ensuring accuracy across projects.
No Missing Payments
The system auto-generates the final retainage invoice when payments are due, ensuring nothing is overlooked.
Avoid Payment Disputes
Clear and organized records ensure smooth retainage deductions and releases, reducing the risk of disputes.
Never Miss Retainage
Automatically generate and send final retainage invoices when payments are due, ensuring timely billing.
Set Retention Rates Easily
APARBooks gives you full control over how retainage is calculated by allowing you to set custom retention rates for each individual project.
Whether your contract requires 5%, 10%, or a non-standard rate, you can configure it once and let the system apply it automatically across all relevant invoices and cost items. This eliminates guesswork, improves consistency, and ensures compliance with each project's contract terms. With flexible setup and automated application, your team can avoid errors and stay aligned with both internal policies and client expectations.
- Set custom rates
- Align with requirements
- Ensure financial clarity
- Error reduction
Final Release Retention Invoice
With APARBooks, creating your final retention invoice is quick and error free. Simply click to generate the release retention invoice, no complex math or spreadsheet work required. APARBooks calculates the total retained amounts from prior billing and compiles them into a clear, professional invoice ready to send.
This ensures accurate final billing, reduces manual work, and provides a complete financial picture of the contract closeout. Contractors and bookkeepers can confidently manage final payments while staying fully aligned with contract terms.
- Automatic generation
- Timely billing
- Accurate invoicing
- No manual adjustments
Update Retention Anytime
APARBooks gives you the flexibility to adjust retention rates at any stage of the project, without disrupting your existing invoicing history. Whether your contract terms change midway or you need to apply a new rate to specific cost items, you can easily update the retention settings for the entire project or individual line items.
This allows you to stay compliant with contract modifications, reduce manual rework, and ensure ongoing accuracy in your billing. With APARBooks, your retainage stays aligned with the latest project agreements—no matter when or how things change.
- Customize project rates
- Align with goals
- Ensure cost accuracy
- Maintain financial consistency
Frequently Asked Questions
Feel free to contact us if you have any other questions. Reach us at support@aparbooks.com
Yes. APARBooks allows you to customize retention rates on a project basis. Whether one contract requires 5% and another 10%, you can easily set and manage each rate to match your agreement.
Within each invoice, APARBooks lets you apply retainage selectively to individual cost items. This is especially useful when only certain parts of the work are subject to retention, giving you full control and compliance with contract terms.
Yes. You can override the default project level retainage for a specific invoice when needed. This is ideal for scenarios like final payments or partial retainage releases, giving you flexibility without changing the whole project setup.
Once a project is completed, you can click to generate a final release invoice in APARBooks. The system pulls all remaining retained amounts and prepares a clean, accurate invoice, no manual math required.
Not at all. APARBooks automates retainage calculations based on your project settings and invoice data. This eliminates manual entry, reduces errors, and saves significant time every billing cycle.
Yes. Retention amounts are clearly shown on each invoice where they apply. This ensures transparency for your clients and supports smoother approvals and payment timelines.
Absolutely. APARBooks lets you include or exclude individual cost items from retainage. This is helpful when certain work is out of scope for retention or treated differently under the contract.
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