Change Orders from sub to owner
Connect Sub COs to Project COs
Stay in control of project changes with APARBooks. Our smart change order linking feature lets you connect subcontractor change orders directly to the corresponding project change orders. Add your markup, ensure every change is accounted for, and keep your workflow transparent from sub to owner.
Link Bills Automatically
Related expenses and subcontractor payments are automatically linked when you mark a bill as a change order.
Timely and Accurate Billing
Identifying change orders early ensures accurate billing and timely submissions without delays.
Prevent Overlooked Costs
Marking transactions immediately as change orders avoids missed expenses that need to be billed later.
Add Supporting Documents
Attach receipts, invoices, or other documents directly to the change order for full transparency.
Link Change Orders to Expenses
APARBooks automatically links subcontractor and project change orders to the related expenses, eliminating manual entry and reducing the risk of billing errors. This seamless connection ensures that every cost adjustment, whether initiated by a sub or passed through to the project owner, is fully captured in your financial records.
General contractors can quickly generate accurate invoices that reflect the latest contract changes, including overhead and markup, without digging through files or spreadsheets. With everything documented and tied together, your invoicing process becomes faster, cleaner, and easier to manage, helping you get paid on time and stay audit ready.
- Link expenses
- Automatic invoicing
- Organized billing
- Efficient workflow
Quickly Convert to Project CO
With APARBooks, you can convert a subcontractor's change order into a corresponding project-level change order with just one click.
This smart feature ensures that every cost adjustment from the field is accurately reflected in your project contract and financials, without the need for re-entry or double-checking. Once marked, all details from the subcontractor's CO are automatically pulled into the project change order, including scope, amount, and dates.
This keeps your documentation aligned across tiers, helps you stay organized, and reduces the risk of overlooking key contract modifications during owner negotiations or audits.
- One-click process
- Auto-mark expenses
- No manual input
- Quick updates
Attach Supporting Docs Easily
With APARBooks, attaching receipts, quotes, subcontractor invoices, or any other supporting documentation to a change order is simple and intuitive. This feature ensures that every change request is backed by the appropriate paperwork, helping project managers and bookkeepers provide clear justification for scope changes and cost adjustments.
By keeping all documentation tied directly to the change order, you reduce the risk of disputes, improve transparency, and accelerate owner approvals. APARBooks keeps everything in one place, so you're always prepared for questions, audits, or billing reviews, no more chasing down files or missing attachments.
- Attach documents
- Invoice proof
- Clear visibility
- Owner approval
Auto-Update Project Contract
Once a change order is approved in APARBooks, the project contract is automatically updated to reflect the revised scope and amount. No manual edits, no disconnected records, just seamless integration between your change orders and your contract terms.
This ensures your financials, budgets, and progress reports stay accurate and aligned with the latest agreements. Whether it's an increase in scope, new line items, or updated terms from the subcontractor or owner, APARBooks keeps your contract current in real time, reducing the risk of miscommunication and making project management more efficient.
- Track payments
- Project linkage
- Simplified invoicing
- Fast payments
Frequently Asked Questions
Feel free to contact us if you have any other questions. Reach us at support@aparbooks.com
Absolutely. When converting a subcontractor's change order into a project-level CO, APARBooks allows you to apply your own overhead, profit, or additional markups before submitting it to the owner. This ensures your costs are fully covered and your margins are protected.
Yes, with APARBooks, you can easily link a subcontractor's change order to a corresponding project level change order. This ensures consistent documentation across tiers and allows you to track how sub changes impact your contract with the owner, helping you stay organized, transparent, and in control.
APARBooks allows you to pass subcontractor change orders through to the owner by converting them into project change orders. You can add your own markup, attach supporting documents, and ensure everything is properly linked. This streamlines multi-tier change tracking and keeps your records audit ready.
Just mark the subcontractor change order with one click, and APARBooks automatically creates a project-level change order using the sub's details. You can review and adjust scope, cost, and supporting documentation before submitting it for approval, saving time and reducing manual errors.
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