Receivable Transactions
Match Receivables to Project
Easily record incoming payments and match them to the correct invoices, whether for project billing or reimbursements. APARBooks helps you keep every receivable clearly organized by project and income type, so your books stay accurate and audit-ready.
Record Payment Methods
Record receivables as cash, check, ACH, wire transfer, or credit card.
Organize Supporting Documents
Attach receipts, payment confirmations, or invoices for easy reference and auditing.
Link Payments to Invoices
Avoid confusion by linking each payment to its corresponding receivable for accurate tracking.
Track Financial Insights
Track all incoming funds, keeping your financial overview up to date and organized.
Apply to Invoices
APARBooks lets you link each incoming payment to its related project, giving you full control and clarity across all receivables. Whether it's a standard project invoice or a reimbursement, APARBooks intelligently distinguishes the type of income and applies it accordingly.
For project invoices, payments automatically reduce the contract's remaining balance, keeping your financials up to date. Reimbursement transactions, on the other hand, are recorded separately without affecting the contract value, ensuring accurate reporting and proper audit trails.
This structured approach improves income tracking, prevents misapplied funds, and makes project based accounting faster, simpler, and more reliable.
- Link to project invoice
- Track reimbursement income
- Auto-update contract balance
- Organize by invoice type
Record Cash, Check, or ACH
APARBooks makes it easy to accurately record payments received through any method, whether it's cash, check, ACH, wire transfer, or credit card. With support for multiple payment types, you can log every transaction exactly as it was received, ensuring clean books and reliable audit trails.
No more workarounds or misclassified entries, just straightforward, flexible payment recording that fits how your clients actually pay. Whether you're handling a one-time reimbursement or regular project draws, APARBooks helps you stay consistent, compliant, and in control of your receivable records.
- Cash or check supported
- ACH and wire ready
- Credit card payments tracked
- Accurate method-based logging
Attach Payment Proof
APARBooks lets you securely upload and store supporting documents, such as payment receipts, bank confirmations, check images, or customer notes, directly alongside each receivable transaction. This built-in documentation feature ensures every incoming payment is backed by clear, traceable proof, helping your team stay audit-ready and reducing disputes or confusion.
Whether you're dealing with project draws or reimbursements, all related files are organized in one place, making it easy to verify payment history and maintain a complete financial record across every project.
- Proof of payment
- Invoices attached
- Payment slips
- Easy reference
View Receivables History
APARBooks gives you full visibility into your receivable records with a powerful, searchable payment history. Easily find past transactions using custom filters, search by project, customer, date range, invoice number, payment method, or status.
Whether you're reconciling accounts, answering client questions, or preparing for an audit, all your historical payment data is right at your fingertips. This feature eliminates the need to dig through spreadsheets or paperwork, helping bookkeepers and contractors stay organized, responsive, and in control of their cash flow records.
- Searchable history
- Custom filters
- Quick reviews
- Easy access
Frequently Asked Questions
Feel free to contact us if you have any other questions. Reach us at support@aparbooks.com
Yes. APARBooks allows you to apply each received payment directly to the related invoice, whether it's a project invoice or a reimbursement, so your records stay clean, organized, and accurate.
You can record multiple partial payments for a single invoice. Each transaction will be tracked individually and reflected in the invoice balance, so you always know what's been paid and what's still outstanding.
Absolutely. If a single payment covers more than one invoice, you can allocate the appropriate amounts to each invoice during entry. APARBooks will handle the calculations and update each invoice accordingly.
Yes. When you apply a payment to a project invoice, APARBooks automatically deducts the amount from the contract's remaining balance. Reimbursement invoices are treated separately to avoid impacting contract totals.
Yes. You can attach payment receipts, remittance slips, or other supporting documents to each transaction. This ensures a complete audit trail and easy access to payment proof when needed.
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