Change order
Professional Construction Change Order
Automatically generate accurate, professional change orders that map directly to your original cost breakdown. With APARBooks, you can track, manage, and bill change order expenses with confidence and clarity.
Clear Change Tracking
Every change is documented and easily understood, ensuring nothing is lost or overlooked during the process.
Accurate Billing Updates
Automatically reflect changes in billing, ensuring additional work is accurately captured and invoiced.
Enhanced Budget Control
Edit individual item costs within change orders, allowing better budget control and financial accuracy.
Precise Cost Adjustments
Customize change orders to reflect exact item costs, ensuring adjustments match the true value of work.
Change Order Form
APARBooks automatically generates clean, professional change order forms that match your original cost breakdown and project structure. These forms are built to reflect your approved changes with precision, ensuring consistency across your contracts, and documents.
Designed for clarity and professionalism, each change order includes itemized details, descriptions, and cost impacts, making it easy to present and get approvals. Once finalized, the change order integrates directly into your project's cost structure, maintaining accuracy without extra manual work.
- Auto-generated form
- Professionally formatted
- Cost breakdown aligned
- Approval-ready format
Matching Contract Cost Breakdown
APARBooks ensures every approved change order aligns with your original contract cost breakdown. Each change order is fully itemized, making it easy to track scope changes and cost impacts in detail. Upon approval, APARBooks intelligently applies the change order either by updating existing cost codes or by automatically adding a new line item labeled 'Change Order #[n]' to preserve transparency.
This integration keeps your Schedule of Values (SOV) accurate and up to date, without manual adjustments, so you can manage budgets, billings, and project reporting with complete confidence and clarity.
- Fully itemized changes
- Matches original SOV
- Adds new cost items
- Auto-applies on approval
Negative Change Order
APARBooks supports negative change orders that adjust your project Schedule Of Values with precision and transparency. When a scope reduction or cost-saving adjustment is approved, the system applies the negative change order directly to the original cost breakdown. This reduces the remaining balance of the affected Schedule of Values (SOV) line items automatically.
By clearly itemizing the deduction and reflecting it in your contract budget, APARBooks helps you maintain accurate project costs, eliminate billing confusion, and ensure both internal teams and project owners are aligned on the updated financials.
- Reduces contract balance
- Updates SOV automatically
- Tracks scope reductions
- Itemized cost deductions
Change Order Report
APARBooks makes it easy to export organized, project-specific change order reports, no more digging through emails or paperwork. With just a few clicks, you can generate a complete report of all change orders linked to a specific project, including approval status, descriptions, values, and timestamps.
This centralized reporting gives your team, clients, and auditors immediate access to accurate, up-to-date records, streamlining communication and improving transparency. Whether you're preparing for a billing cycle or a project review, APARBooks keeps your change order history clear, professional, and always ready to share.
- Export by project
- Organized and detailed
- No email searching
- Approval status included
Frequently Asked Questions
Feel free to contact us if you have any other questions. Reach us at support@aparbooks.com
Once a change order is approved, APARBooks automatically applies it to your original cost breakdown. The adjustment is reflected in the Schedule of Values (SOV), ensuring your project budget stays accurate and aligned without manual entry.
Yes. Approved change orders either adjust existing line items or add a new cost item labeled 'Change Order #[n]' in your SOV, depending on how the change is structured. This keeps your contract values up to date and fully traceable.
Absolutely. APARBooks maintains a complete record of change order approvals, including timestamps and the user who marked the approval. This helps ensure accountability and makes audit tracking easy.
Negative change orders are applied directly to the original cost breakdown, reducing the remaining balance of the affected SOV line items. This ensures your contract reflects accurate costs when scope is removed or reduced.
Yes, you can manually mark the change order as approved in APARBooks. However, for transparency and audit readiness, we strongly recommend uploading supporting documents (such as email confirmations or signed approvals) under the change order record.
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