“Organizing work and tracking invoices became much easier.”
Herman B.
General Contractor · Construction
Built Around the Complete Construction Financial Workflow
From Vendor Bills to Owner Billings, Everything Stays Connected.
APARBooks connects AP, AR, job costs, commitments, retainage, lien waivers, AIA billing, and WIP. When one transaction changes, every related number stays current.
Upload the document instead of entering the data. APARBooks reads it, builds the connections, and updates the numbers. Your team simply reviews.
No manual data entry. No disconnected numbers.
Real Feedback From Construction Professionals
Contractors and project teams share how APARBooks helps simplify the financial workflows they manage every day.
“Cost and ease of implementation stood out.”
Philip H.
Owner & General Contractor · Construction
“Reduces paperwork mistakes.”
Jason W.
Project Manager · Construction
Reviews reflect individual user experiences. Source: Capterra.
All your accounting needs in one platform
Project Financial Management
Every financial detail for a project sits in one place: signed contracts, AP and AR, subcontracts, WIP reports, vendor records, compliance documents, lien paperwork. Contract values, change orders, invoice balances, and reimbursements are all on one screen.
Learn more about projects
Subcontract Management
Run every subcontract on a job from one ledger. Each one tracks the original value, approved change orders, bills received (in scope and out), and what's been paid. No trade spreadsheet to keep in sync.
Learn more about subcontracts
Construction Invoicing & AIA Billing
Three invoice formats built in: a plain invoice, a cost-breakdown invoice, and an AIA Application for Payment (G702 and G703). Each one is tracked and tied to the project record, so the billed numbers always match the job.
Learn more about invoices
Operating Expense Tracking
Costs that sit outside any single job (rent, utilities, insurance, vehicles, marketing, fees) get tracked here too. You see profit for the company as a whole, next to profit by project.
Learn more about expenses
Using APARBooks to support your business
$
76,800
saved per year on average by replacing manual bookkeeping and generic software with APARBooks' purpose-built construction accounting tools.
1,530
hours
hours saved annually time contractors and bookkeepers get back by automating invoicing, lien waiver tracking, and subcontractor reconciliation.
1
hour
onboarding most contractors are fully operational within one hour, with no accounting background required.
Subcontractor Billsfeeds cost to date
Change Ordersupdates contract value
Job Cost Itemsrolled up by category
Know where every project stands
A WIP report compares cost to date against percent complete and what's been billed, by cost code, for every active project. Overbilling and underbilling show up automatically, before they turn into a cash flow problem.
Includes:
- Cost-to-complete forecasting
- Overbilling and underbilling alerts
- Percent-complete by cost code
Also handled, on the same project
Multiple bill types
Subcontractor bills, supplier invoices, reimbursements, rentals, and cross-tier payments where the owner pays a vendor directly. Each one gets a type, a project, and a cost code as it comes in.
Bill typesPreliminary lien notices
Every prelim is logged against the subcontract it belongs to. A payment stays on hold until the notices and lien waivers for it are on file, so you catch a gap before the check is cut.
Lien notice trackingAIA payment applications
Each pay app is one file: the G702 application, the G703 schedule of values, conditional and unconditional waivers, and your backup. Retainage calculates itself and the owner signs in place.
Payment applications
One number both sides agree on
One reconciliation per subcontract: contract value, change orders, payments, and balance. The GC and the sub read the same numbers, so a pay meeting is about the work.
Tracks:
- Contract balances
- Change orders
- Material deductions
- Payment history
- Invoice balances
- Reimbursements
Why Choose APARBooks?
Here are a few reasons why our customers choose APARBooks.
-
Job Costing
See what every job actually costs
-
Subcontractor Ledger
Track contracts, costs, and payments for every subcontractor.
-
Reimbursement & C/O
Reimbursements and change orders across subs, GCs, and owners.
See what every job actually costs
Every cost on a job rolls up by category in real time as it comes in labor, materials, subcontractor invoices, equipment, change orders, and lien waivers. When one category runs over budget, you see it early enough to do something about it.
Tracks:
- Labor, material, and equipment costs
- Subcontractor invoices and change orders
- Budget vs. actual, by category
Subcontractor Ledger
The ledger reconciles every dollar between a GC and a sub: original contract value, approved change orders, payments made, remaining balance, invoice balances, and reimbursements. Both sides read the same report, so a pay meeting is about the work, not the math.
- Track subcontractor payments
- Manage invoices efficiently
- Ensure financial transparency
Reimbursement & Change Order
APARBooks simplifies construction reimbursement and change order workflows with a clear, trackable process. When a contractor pays bills or receives a change order (C/O) from a subcontractor, the system generates a reimbursement invoice or change order application. These are submitted for owner approval. Once approved, APARBooks automatically updates the contract and tracks the reimbursement status. APARBooks helps contractors recover every dollar they're owed, but also speeds up the change order process by making documentation easy to collect and submit.
- Accurate cost adjustments
- Clear tracking of change
- Smooth reimbursement process
Start Your Contracting Business the Right Way
From contractor licensing to construction accounting.
APARBooks is proud to partner with Contractors License Guru, a leading contractor license education provider.
From getting your contractor license to managing your construction accounting, APARBooks and Contractors License Guru are working together to help contractors build stronger businesses.
Learn About Contractors License GuruFAQ
If you don't see an answer to your question, you can send us an email.
APARBooks is a construction accounting software platform built specifically for general contractors and bookkeepers. It manages job costing, AIA-style progress billing (G702/G703), subcontractor ledgers, lien waiver tracking, WIP reports, and operating expenses all in one system designed around how construction businesses actually work, not adapted from generic accounting software.
Construction accounting software is financial management software designed for the specific workflows of the construction industry including job costing, progress billing, subcontractor management, lien compliance, and WIP reporting. Unlike general accounting software (QuickBooks, Xero), construction accounting software understands AIA billing formats, retainage, preliminary notices, and multi-tier payment structures. APARBooks is built exclusively for this use case.
APARBooks was built by a working contractor who experienced the gap between generic accounting software and real construction finance needs. Unlike competitors that add construction features on top of general ledger tools, APARBooks was designed from the ground up around contractor workflows AIA billing, prelim notice tracking, subcontractor ledgers, and WIP reports are core, not add-ons. The result is a platform where most contractors are fully operational within one hour.
Yes. APARBooks subscriptions can be upgraded, downgraded, or cancelled at any time. There are no long-term contracts or cancellation fees. Contact the APARBooks support team to make changes to your plan.
Yes. APARBooks is designed so that contractors with no formal accounting background can get started immediately. Most customers are fully operational within one hour of signing up. A personalized demo is available to walk through your specific project types and workflows.
Yes. APARBooks qualifies as a deductible business software expense. Under IRS Publication 946, off-the-shelf software is considered qualifying property eligible for the Section 179 deduction, allowing contractors to deduct the full subscription cost in the year it is paid. Consult your tax advisor to confirm eligibility for your business.
