Construction Accounting Software
Built by a Contractor
for Contractors
Stop forcing your construction business into generic accounting software. APARBooks is the only platform built specifically for general contractors and bookkeepers covering job costing, AIA-style progress billing (G702/G703), subcontractor ledgers, lien waiver tracking, and WIP reports, all in one place.
Whether you run residential remodels, commercial tenant improvements, or ground-up builds, APARBooks speaks construction and gives you real-time financial clarity on every project.
All your accounting needs in one platform
Project Financial Management
APARBooks centralizes every financial detail for each construction project in one dashboard signed contracts, accounts payable and receivable records, subcontractor agreements, WIP (Work-in-Progress) reports, vendor tracking, compliance documents, and lien-related paperwork. General contractors can see contract values, approved change orders, invoice balances, and reimbursements at a glance, without switching between tools.
Learn more about projects
Subcontract Management
APARBooks lets general contractors manage multiple subcontract agreements across trades within the same project. Each subcontract tracks the original contract value, approved change orders, bills received (both within and beyond the contracted scope), and payment status giving you a live ledger for every trade without manual spreadsheets.
Learn more about subcontracts
Construction Invoicing & AIA Billing
Generate professional construction invoices in seconds using three built-in templates: a custom invoice, a cost-breakdown invoice, and an AIA-style Application for Payment (G702 & G703). Each invoice is dynamically generated, auto-tracked, and connected to the project record so billing is always accurate and audit-ready.
Learn more about invoices
Operating Expense Tracking
APARBooks tracks all business operating costs that fall outside individual projects including rent, utilities, marketing, vehicle expenses, insurance, and miscellaneous fees. This gives contractors a complete picture of company-wide profitability, not just project-level performance, in the same platform.
Learn more about expenses
Using APARBooks to support your business
$ 76,800
saved per year on average by replacing manual bookkeeping and generic software with APARBooks' purpose-built construction accounting tools.
1,530 hours
hours saved annually time contractors and bookkeepers get back by automating invoicing, lien waiver tracking, and subcontractor reconciliation.
1 hour
onboarding most contractors are fully operational within one hour, with no accounting background required.
Construction Job Costing Software
How Does Job Costing Work in APARBooks?
APARBooks tracks every dollar spent on a construction project in real time, organized by cost category labor, materials, subcontractor bills, equipment rentals, and overhead allocations. Each cost item is linked directly to the project record, so you always know the true cost of a job before, during, and after completion.
Contractors and bookkeepers get instant answers to the questions that matter: Is this project over budget? Which cost category is driving overruns? What is the gross profit on this job? Whether you're running one project or a full portfolio, APARBooks makes construction job costing fast, accurate, and dispute-proof.
Tracks:
- Labor costs
- Material bills
- Equipment & overhead
- Subcontracts invoices
- Change orders
- Lien Waivers
What Types of Construction Bills
Can APARBooks Handle?
APARBooks supports every bill type a construction business encounters in a single, organized system. Subcontractor bills, supplier invoices, reimbursement requests, material purchases, rental costs, and miscellaneous expenses are all captured, categorized, and linked to the correct project and cost code.
The platform handles Bill To and Bill From workflows, cross-tier material payments (where an owner pays a vendor directly), and out-of-contract expenses that still need to be tracked. Every entry is fully traceable no spreadsheets, no duplicate entries, no lost bills at invoice time.
Supports:
- Subcontractor bills
- Supplier invoices
- Cross-tier payments
- Reimbursements
- Miscellaneous expenses
- Owner purchases
Preliminary Lien Notice Tracking
for General Contractors
What is a preliminary lien notice, and why does it matter? A preliminary notice (also called a prelim or pre-lien notice) is a document that subcontractors, material suppliers, and lower-tier vendors file to protect their right to place a mechanics lien if they are not paid. General contractors who miss or misplace these notices risk costly lien disputes and payment delays.
APARBooks automatically tracks, links, and alerts you about every preliminary notice received tied directly to the relevant subcontract and project. Before any payment is released, the system checks that all required notices and lien waivers are in place. Cross-tier notice tracking, waiver-based lien releases, and automated reminders keep your lien process clean and fully compliant.
Features:
- Compliance tracking
- Payment protection
- Pre-filled lien waiver forms
- Notice reminders
- Risk mitigation
- Cross-tier visibility
Automated AIA Payment Application Package
AIA-style forms (G702/G703)
What is included in a construction payment application package? APARBooks auto-generates a complete, professional package every time you bill combining the AIA Style Application for Payment (G702), Schedule of Values (G703), conditional and unconditional lien waivers, and any required supporting documents into a single digital file.
Packages are submitted digitally through the platform. Owners and project managers sign via built-in e-signature. All documents are stored securely and linked to the project record. Whether you bill as a prime contractor or manage a main-sub billing structure, APARBooks gives you full control over cost items, waiver types, and documentation so you get paid faster and stay compliant on every project.
Includes:
- Auto-generated invoices
- AIA style G702/G703 forms
- Auto-calculate retainage
- E-signature
- Secure document storage
- Lien waiver management
Subcontractor Ledger
Real-Time Payment Tracking for GCs
How do general contractors track what they owe subcontractors? APARBooks' Subcontractor Ledger gives GCs and bookkeepers a real-time reconciliation view for every subcontract showing the original contract value, approved change orders, total payments made, invoice balances, material deductions, and reimbursements in a single report.
Every transaction is recorded transparently so both parties always agree on the numbers. The ledger eliminates payment disputes, speeds up reconciliation at project close, and keeps audit-ready records for every sub. Export to PDF or Excel for meetings, lien negotiations, or owner billing. Whether you manage one subcontractor or one hundred, APARBooks keeps every subcontract financially accurate and dispute-free.
Tracks:
- Contract balances
- Change orders
- Material deductions
- Payment history
- Invoice balances
- Reimbursements
Why Choose APARBooks?
Here are a few reasons why our customers choose APARBooks.
-
Construction WIP Report
What Is a Work-in-Progress Report?
-
Subcontractor Ledger
Comprehensive tracking of subcontractor financials.
-
Reimbursement & C/O
Streamlined management of reimbursements and change orders.
Project Work In Progress
A Work-in-Progress (WIP) report is a financial snapshot of where each active construction project stands comparing costs incurred to date against the percentage of work completed and the revenue billed or collected. It is one of the most important financial controls for general contractors because it reveals overbilling, underbilling, and budget overruns before they become problems.
APARBooks generates WIP reports automatically for every project, pulling in labor costs, material bills, subcontractor invoices, and owner reimbursements in real time. Built-in calculations for cost-to-complete and percent earned let you forecast cash flow, catch overruns early, and present clear progress reports to project owners and lenders all from a single, easy-to-read dashboard.
Includes:
- Detailed financial breakdown
- Cost-to-complete calculations
- Overbilling/underbilling alerts
- Progress visibility
- Cash flow forecasting
Subcontractor Ledger
APARBooks Subcontractor Ledger feature helps contractors and bookkeepers to track and reconcile all financial activity between general contractors and subcontractors with total clarity. It's designed to eliminate payment disputes and miscommunication, displaying all key figures in one place, including original contract value, approved change orders, total payments made, and the remaining contract balance. It also tracks invoice payments, outstanding invoice balances, and any reimbursements, giving both parties a cleared view of exactly what has been billed, paid, or still owed. This clear, real-time reconciliation report ensures that general contractors and subcontractors always agree on the numbers, without arguments. Whether you're managing one job or hundreds, the subcontractor ledger keeps every project financially aligned, audit-ready, and easy to review. With APARBooks, you can maintain accurate construction accounting records, reduce friction between tiers, and keep your books clean and dispute-free.
- Track subcontractor payments
- Manage invoices efficiently
- Ensure financial transparency
Reimbursement & Change Order
APARBooks simplifies construction reimbursement and change order workflows with a clear, trackable process. When a contractor pays bills or receives a change order (C/O) from a subcontractor, the system generates a reimbursement invoice or change order application. These are submitted for owner approval. Once approved, APARBooks automatically updates the contract and tracks the reimbursement status. APARBooks helps contractors recover every dollar they're owed, but also speeds up the change order process by making documentation easy to collect and submit.
- Accurate cost adjustments
- Clear tracking of change
- Smooth reimbursement process
Start Your Contracting Business the Right Way
From contractor licensing to construction accounting.
APARBooks is proud to partner with Contractors License Guru, a leading contractor license education provider.
From getting your contractor license to managing your construction accounting, APARBooks and Contractors License Guru are working together to help contractors build stronger businesses.
Learn About Contractors License GuruFAQ
If you don't see an answer to your question, you can send us an email.
APARBooks is a construction accounting software platform built specifically for general contractors and bookkeepers. It manages job costing, AIA-style progress billing (G702/G703), subcontractor ledgers, lien waiver tracking, WIP reports, and operating expenses all in one system designed around how construction businesses actually work, not adapted from generic accounting software.
Construction accounting software is financial management software designed for the specific workflows of the construction industry including job costing, progress billing, subcontractor management, lien compliance, and WIP reporting. Unlike general accounting software (QuickBooks, Xero), construction accounting software understands AIA billing formats, retainage, preliminary notices, and multi-tier payment structures. APARBooks is built exclusively for this use case.
APARBooks was built by a working contractor who experienced the gap between generic accounting software and real construction finance needs. Unlike competitors that add construction features on top of general ledger tools, APARBooks was designed from the ground up around contractor workflows AIA billing, prelim notice tracking, subcontractor ledgers, and WIP reports are core, not add-ons. The result is a platform where most contractors are fully operational within one hour.
Yes. APARBooks subscriptions can be upgraded, downgraded, or cancelled at any time. There are no long-term contracts or cancellation fees. Contact the APARBooks support team to make changes to your plan.
Yes. APARBooks is designed so that contractors with no formal accounting background can get started immediately. Most customers are fully operational within one hour of signing up. A personalized demo is available to walk through your specific project types and workflows.
Yes. APARBooks qualifies as a deductible business software expense. Under IRS Publication 946, off-the-shelf software is considered qualifying property eligible for the Section 179 deduction, allowing contractors to deduct the full subscription cost in the year it is paid. Consult your tax advisor to confirm eligibility for your business.
