BuildRight Construction ran lien waivers on paper forms and email chains, with signed waivers spread across desks and folders. Every payment needed one, and with no central tracking, the team lost hours searching for missing documents and chasing subcontractors. Moving the process into APARBooks cut that time by 70%.
“Switching to APARBooks was a game-changer. What used to be a time-consuming, stressful process is now simpler. We're saving hours each week and have strengthened our relationships with subcontractors by keeping payments on schedule.”
— BuildRight Construction
About the company
BuildRight Construction is a growing general contractor that focuses on multi-family residential projects. With a full pipeline and a rotating group of subcontractors, the team depends on efficient processes. They knew lien waiver management was tied directly to timely payments, but their paper-based system kept getting in the way.
The challenge: a lien waiver backlog
Every payment at BuildRight required a lien waiver, but there was no centralized way to track them. Waivers lived in paper forms and email threads. The team regularly hunted for missing documents or spent hours following up with subcontractors.
The delays meant BuildRight couldn't release payments on time, which strained subcontractor relationships. Subs got frustrated waiting, and the office spent more and more time untangling the waiver backlog instead of managing projects.
The APARBooks solution
APARBooks changed the lien waiver process. Each waiver is stored digitally and assigned to its corresponding payment, filed under the subcontractor's payment history, so the team can pull it up instantly.
APARBooks also lets BuildRight set reminders that notify the team and subcontractors when a waiver is due, which removed the manual follow-ups and the risk of a missed waiver. The centralized system tracks each waiver's status in real time.
The results
Time spent on lien waiver processing dropped 70%, freeing hours each week for project work. Subcontractors get paid faster and with less hassle, which has improved those relationships. BuildRight no longer sees payment delays from missing waivers, and the administrative load around lien waiver management is much lighter.
Frequently Asked Questions
Why does paper-based lien waiver processing slow down payments?
Every payment needs a waiver, and with waivers scattered across paper forms and email, the team can't confirm one is in hand without searching or following up. Payments wait until the document turns up, which strains subcontractor relationships.
How does APARBooks organize lien waivers?
Each waiver is stored digitally and tied to its payment, filed under the subcontractor's payment history. The team can pull any waiver instantly and track every waiver's status in real time.
How do lien waiver reminders help?
APARBooks notifies the team and the subcontractor when a waiver is due, which replaces manual follow-ups and keeps waivers from being missed, so payments stay on schedule.
Built for Contractors. Built for Construction Accounting.
APARBooks is purpose-built construction accounting software for general contractors and bookkeepers. Manage job costing, AIA progress billing, subcontractor payments, retainage, change orders, lien compliance, and WIP reporting in one place.
